Exhibitor Resource Center
This area of the website is for current exhibitors only, and is to be used to help with the exhibiting process. We encourage you to check back often for updates and additional information as it becomes available. If you are interested in exhibiting, learn more here
Your Customer Success Manager, Nicole, is here to ensure that you have a successful exhibiting experience at HD Expo + Conference. From questions about the exhibitor hub to booth requirements and beyond, Nicole is your go-to resource throughout the entire process.
Please feel free to reach out to Nicole with any questions or assistance at [email protected] or 513.416.7533.
LEAD CAPTURE IS INCLUDED WITH YOUR BOOTH – GET SET UP NOW
Lead capture is included with your exhibit space and is available through the HD Expo + Conference app, which is now live. This is your key tool to connect with attendees, gather leads, and boost your ROI—all in one place.
Lead capture functionality will go live three days before the event, and will be easily accessible right from the top of the app’s homepage. Be sure your team is fully set up in advance so you’re ready when it becomes available.
Our team put together a step-by-step instructional video for you. Watch it here
What You Need to Do:
Check Your Email for Login Info
Look for an email from [email protected] with login details. Can’t find it? Check your spam folder.
Create Your “MY TEAM”
The first person to log in becomes the team admin. They’ll:
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Set up your team name
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Add or approve team members
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Set up lead capture questions
(Only one person needs to do this.)
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Update Your Company Profile
Make sure your company’s info (description, products, website) is accurate. This shows up in the app. Exhibitor Hub Login
Complete Your Personal Profile
Attendees use the app to find you. A complete profile helps you stand out.
Need Staff Badges?
You need a staff badge to access the app. If you don’t have one, Register Here
Why This Matters
Setting up your team ensures you can:
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Capture leads directly in the app
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Export contacts for easy follow-up
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Add notes and ratings to each lead
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Use qualification questions to guide your conversations
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Access lead capture instantly from the app homepage once it’s live
Need help? Contact support at [email protected] (Mon–Fri, 8:30 AM–5:00 PM EST).
CUSTOMER INVITATION PROGRAM
This complimentary program is designed to help you maximize your brand visibility, boost booth traffic, and strengthen connections with your customers and prospects—all at no cost to you.
Here’s How It Works: Invite your customers to the show using your exclusive promo code. The more invitations you send, the more attendees will come—and the more opportunities you’ll have to showcase your brand.
Important Note: Only qualified attendees (e.g., buyers, designers, or other professionals attending the show) can use the code – manufacturers are not eligible.
THE HD EXPO + CONFERENCE MOBILE APP IS LIVE FOR EXHIBITORS
Get ready to connect, capture leads, and maximize your ROI—all in one place. New this year, lead capture is included with your booth purchase and is fully integrated into the official HD Expo + Conference app. The app is now live, giving exhibitors early access before attendees begin logging in on April 22. We encourage all exhibitors to log in and get set up as soon as possible. Updating your company profile now ensures you’re visible and discoverable as attendees begin planning their HD Expo + Conference experience.
Get Started
All registered exhibitors should have received an email from [email protected] with your login instructions.
Set Up Your MY TEAM
The first person from your company to log in will become the Team Admin. This person will:
- Create your team name
- Add or claim team members
- Approve new registrations
- Set qualification questions for lead capture
Only one person needs to complete this step—so decide who will take the lead!
Update Your Company Profile
Make sure your company description, product categories, and website are current in the Exhibitor Hub. This information powers your profile in the app and helps attendees discover you. Note: Not all team members have access to the Exhibitor Hub. Reach out to your customer success manager, Nicole Panzeca, at [email protected] to see who has access from your team.
Complete Your Personal Profile
Attendees will use the app to find and connect with exhibitors—so the more complete your profile, the better. Fill out your details now to stand out.
Why Set Up MY TEAM?
- Export leads easily
- Add notes & ratings to each lead
- Use qualification questions to guide your conversations
- More app updates are coming soon—but for now, make sure your team is logged in, profiles are up to date, and you’re ready when attendees go live on April 22!
Need help?
Support is available Monday–Friday, 8:30 AM – 5:00 PM EST at
[email protected]
PREPARE FOR 2026 SPACE SELECTION
As a current exhibitor, your company qualifies for priority booth selection for HD Expo + Conference 2026, happening May 5 –7, 2026, at Mandalay Bay Convention Center in Las Vegas
What You Need to Know
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Space selection will take place onsite at the show, and each company will be assigned an appointment time based on HD brand priority points. Please be ready to choose your booth during your scheduled time. If you miss your appointment, other companies may be given the opportunity to select ahead of you.
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Best locations & lowest rates are available to those who book during space selection.
EXHIBITOR HUB
- Manage your company profile information for your online/print directory listings. Learn how here
- Select your product categories – Please select product categories thoughtfully. The more specific you are, the better quality + quantity of lead you will receive.
- View invoices and payment information
- Purchase digital upgrades for online listings
- Register for show badges
EXHIBITOR REGISTRATION
All exhibitors and booth staff must be registered in order to access the show floor.
EXHIBITOR SERVICE MANUAL
The information in the pages below is designed to help guide exhibitors through the planning process of exhibiting at HD Expo + Conference. Schedules and deadlines as well as links to additional information, online ordering sites, and downloadable printable order forms are included for your convenience.
FREEMAN INFORMATIONAL WEBINAR
April 22, 2025 | 2:00 p.m. EST
Learn what you need to know to set up your booth and do business. Meet Freeman, your service contractor, and get tips from the team behind the scenes.
What We’ll Cover:
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How to access key resources
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Booth setup & included services
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Show logistics & material handling
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Onsite tips for a smooth experience
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Live Q&A for your questions
SHIPPING, MOVE-IN, + MOVE OUT INFORMATION
The advanced warehouse is now open and will accept freight until April 29. We strongly recommend shipping to the advanced warehouse to ensure your products arrive at your booth on time and to avoid delays and long lines at the docks during move-in.
To make your setup and breakdown as smooth as possible, please review the targeted move-in schedule here. Planning ahead will help ensure a seamless experience.
You can find the shipping details and shipping labels here
Move-out is not targeted. Freeman will return your empty crates at the close of the show, it will take several hours to return empty crates to all the booths. All items must be removed from the hall by 12:00 PM on May 10.
The marshalling yard hours are:
- Thursday, May 8, 2025, 11:00 AM – 10:00 PM
- Friday, May 9, 2025, 6:00 AM – 4:30 PM
- Saturday, May 10, 2025, 6:00 AM – 8:00 AM
Please see Freeman Quick Facts here for information on Outbound shipping and move-out.
DONATIONS
Exhibitors wishing to donate products may plan to do so at the conclusion of the show. Booth and display materials should not be left as donated materials, the exhibitor will be charged a dismantle and disposal fee for any materials left behind that are not deemed donatable. More information on donations will be available closer to the show.
For more information on Opportunity Village click here.
PURCHASE NETWORKING EVENT TICKETS
Don’t Miss These Exclusive Networking Events at HD Expo + Conference!
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Women in Design Breakfast: May 6, 8:30 – 10:00 AM, Mandalay Bay
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HD Awards: May 6, 7:00 – 10:00 PM, Bellagio Hotel & Casino
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Party by the Pool: May 7, 6:30 – 8:30 PM, Marquee Dayclub at the Cosmopolitan
To purchase tickets for your team, simply log into your registration page, click “Add/Edit Team Members,” and select “Add/Edit Special Events” to purchase tickets. Act fast—Party by the Pool sells out quickly!
FREE MARKETING OPPORTUNITY: 2025 PRODUCT LAUNCHES
We want to give your 2025 product launches the spotlight they deserve! Introducing HD Expo + Conference’s all-new Launch List—a prime opportunity to showcase your latest innovations to attendees before the show.
Products submitted must be launching on or after January 1, 2025, and will be featured in our attendee newsletter, exhibitor emails, and blog on the HD Expo + Conference website.
How It Works:
- Submit your product launch details
- Get featured in HD Expo + Conference’s monthly newsletter
Gain exposure in exhibitor emails sent to prospective attendees - Be listed on the brand-new blog on our website
This is a great opportunity to maximize visibility and generate buzz ahead of HD Expo + Conference 2025. Don’t miss out—submit your product today!
BREAKING BARRIERS
To celebrate the diverse, innovative, and inspiring stories behind our exhibitors, we’re giving you the opportunity to tell your brand story to our attendees.
We’re specifically looking for stories that are human-centered. Are you a women-, veteran-, or minority-owned business? Maybe you’re rethinking business strategies through mentorship or industry engagement or championing a local cause. We want to hear what makes your business and people unique.
By filling out this quick form, you can highlight what makes your brand exceptional.
FIRST-TIME EXHIBITOR ONBOARDING
Whether you have already experienced other trade shows or it’s your first exhibition of all time, we want to ensure you feel prepared and confident going into HD Expo + Conference. This exhibitor onboarding program offers you all the tools you need to get the most out of your experience and maximize your ROI. Below you will find curated resources for your success.
Understanding Shipping VS Material Handling
